Saturday, March 31, 2012

Agenda for April 5,2012 Town of Bear Creek Board Meeting

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK
Thursday April 5,2012
Call meeting to order.
Roll Call
Minutes to last meeting
Treasurer’s report
Agenda:
_______1. Discussion of the Spring General Election held on Tuesday April
3,2012. 5 person board used as there are several offices being filled .
Also, the continuing voter registration before voting takes time. Testing meeting
of equipment was held Friday March 30,2012 at the Town Hall. Checks for
this group to be signed tonight. Had to use some new members as we had an
illness in 2 election board members.

_______2. Township Annual 2012 Meeting will be held Tuesday April 10,2012 at the
Bear Creek Town Hall with the meeting to be called to order at 8:00 P.M. The
meeting will discuss the roads to be repaired in 2012 and any other business
pertinent to the meeting. This was published and posted.

_______3.A date was set for the board to view the roads for the spring of 2012,
with the patrolman.. This is April 6th ..

_______4. The Town Board is to be paid at this meeting.

_______5. Meeting tonight changed to Thursday evening due to the election on
Tuesday.

_______6. The stand for the touch screen equipment is faulty and needs to be sent to
be repaired. A replacement is here for the next 2 elections. At a cost of
$75.00. The repairs should be free and 1 way postage free. Because of our
continued warranty. Ken helped to get this going.

______7. The Annual Financial Reports for the Township for 2011 were run and
sent to the residents in March. A newsletter was put together and distributed at
the election and sent with taxes. More will be available at the Annual Meeting.

_______8. The State Form C is completed and sent to the state by March 31,2012 and
the clerk sent it registered mail. We have the verified notice of the state
receiving the report.

_______9. Quik Books update for the payroll needs to be sent for and will be here by
April..

_______10. The quarterly reports are due at this time.

_______11. There is to be an election on May 8th and another one June 5th for the
recall of the governor.

________12. The school districts have to be given a complete roll of the election to each
district. We have to run over 50 sheets of records for each of the 3 districts.
These have to have a certification of the Clerk to be legal. New rules of the
state. This is Ithaca, River Valley, and Weston.

________13. Cal Magnan called and wanted to know if Tuesday May 15th would be
all right for Open Book. He also wanted to know if Thursday June 10th
would be all right for Board of Review This will be the same as our meeting
night.

________14. A road rating report is due on the town roads is usually due at this time..

________15..Has the PILT money come for disbursement?

________16. The fire bills are due May 1st. 1/2 for Plain and 3/4 for Town of
Washington .Also fire reports for the state were to be completed by the clerk
and fire-chiefs.

________17.Lottery credit checks are due now. We only get ours anymore. The county
sends the others to the respective places..

________18. The State Recycling Report is completed and sent to the State by
April 30,2010. Got these papers online now. Clerk has run these.

________19. The Township Insurance at Rural Mutual is due May 1,2012. The
coverage papers are here.

________20. Untaxed lands reports need to be completed and sent to the state. Are due
June 2,2012. The ones due to the clerk have been received by March 31st.
From St. Patrick’s Church.
.
________21. Any other business approved by the board.
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Bills to pay :
Tim McCluskey (3) Eileen Eberle Magnan Assessments
Town and Country Sanitation Alliant Electric U.S. Cellular Frontier Phone
People’ Community Bank(Fed.With,Med.,FICA) Retirement Fund Sheila Tafs
State of Wisconsin Department of Revenue Lucille Brice Judy Brassington
Marty McCluskey Harold Emerson Jeff Scallon Phyllis Meister Ken Blum
Planning Commission checks to committee (5) Sauk County Highway Department
FS Frontier Wisconsin Town’s Association dues Dish Network Spring Green Auto
Rose Gilligan Emma Needham Any other bills approved by the board .

Monday, March 19, 2012

Free Electronic Recycling Event April 28th

A FREE Electronic Recycling Event is being conducted by DP Electronic Recycling on April 28,2012 from 9:00 A.M. to 4:00 P.M. at the Green Technology Training and Enterprise Center located at 1110 Leed Parkway, Plain,Wisconsin 53577.

This event is open to the public and there are no residecny requirements.

Anything that plugs into the wall or runs on batteries, including appliances are being accepted.

We wipe all data stored in hard drives to the standard provided by the Department of Defense.

Sponsoring this is the Village of Plain , The Town of Franklin, Green Technology, and DP Electronics

The Town of Bear Creek has been asked to contribute recyclables to this event and help with protecting our natural resources as well as protecting human and environmental health.

For added information please call (608) 546-2047

By Clerk of Bear Creek Mrs. Lawrence ( Eileen) Eberle

March 6,2012 Town Board Meetings

MINUTES TO REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK
The Town Board of the Town of Bear Creek held its Audit of the 2011 Clerk’s and
Treasurer’s books at 7:30 P.M. at the Bear Creek Town Hall on Tuesday March 6, 2012.
This meeting was called to order by Chairman Marty McCluskey.
Present included Harold Emerson and Jeff Scallon, Supervisors ;Sheila Tafs, Treasurer
; Tim McCluskey, Patrolman; and Eileen Eberle, Clerk.
Following the approval of the records, the Clerk’s and Treasurer’s records were signed
by the board and recorded for 2011.

The Town Board of the Township of Bear Creek held its regular monthly meeting
at the Bear Creek Town Hall Tuesday evening March 6, 2011 with the meeting called to
order immediately following the audit meeting by Chairman Marty McCluskey.

Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs,
Treasurer; Tim McCluskey, Patrolman; , and Eileen Eberle, Clerk.

Minutes to the last meeting were read by the clerk. Motion to approve as read by
Harold Emerson , seconded, and carried.

Treasurer’s report was presented by the treasurer. Motion to approve as presented by
Jeff Scallon , 2nd, and carried.

The Form C State Report has been completed by the clerk and sent registered mail to
the state.

The Township Annual Report for 2011 has been completed by the clerk. These were
run and sent to the residents in March. Treasurer ran the labels for these letters.

The April 3rd General Election will need a 5 person election board. Clerk to put
notice in the papers of the election and the testing of the equipment for election day.The
testing will be Friday March 30,2012 at 8:30 A.M. at the Town Hall.. The polls will be
open from 7:00 A.M. to 8:00 P.M. on election day. Sample ballots in township

The Township changed its April meeting to Thursday April 5, 2012 at 8:00 P.M.
This because of the election on Tuesday. This needs to be published.

The Township Annual Meeting will be held Tuesday April 10 th at 8:00 P.M. at
the Bear Creek Town Hall. This needs to be published in the paper .

The board needs to review the roads before the Annual Meeting , if the weather
permits this. This was set for April 6th at 9:00 A.M. .

The state housing report needs to be completed and was given to Harold, the building
inspector for the township. .

Fire Audit forms were completed by the clerk and the fire chiefs so we get the
fire dues.

Voter registration forms are here and we will continue to complete these at the
Spring Elections.

We have 3 trained by the state for the election processes, Phyllis , Judy, and Eileen to
be Chief Inspectors. Will get Lucille and Ken trained also in the next 2 years..Clerk is
trained but doesn’t work at the elections as a poll worker , only in emergency...

The PILT monies still have not come for the area schools and county..

Renewal of the Quick Books Payroll Program needs to be ordered .

The District Town’s Association meetings were held with Eileen, Marty, Harold,
Sheila , and Jeff attending. All were trained and certified in Board of Review.

.The schools were paid for their February payment by February 20th..

The FICA is staying at 4.2 for employees and 6.2 for employers at this time.

A resolution needs to be put in place to extend next year for board members as the
Annual Meeting date was changed by the legislature. Town to do this at Annual Meeting.

The Recycling report for 2011 was completed online by the clerk and submitted to
the state.

An election machine training session is being held in Baraboo. Judy, Ken, and
Eileen to attend..

Bear Creek will only have a fire warden 1 more year, then the DNR is changing
this.
A report had to be completed for overseas and military voters.

Board member Harold Emerson’s wife is ill and board signed and sent her get well
wishes.
Marty reported a proposed plan of Plain Fire Department to house some fighters in a
building in Plain. This is for efficiency in emergencies. No objections in township.

Clerk was notarized again for 4 years.
Motion to adjourn the meeting was made at 10:15 P.M. by Shelia Tafs , 2nd by
Harold , and carried. Chairman McCluskey adjourned the meeting.

Recorded this 6th day of March 2012 by Clerk of Bear Creek Township
Mrs. Lawrence (Eileen) Eberle

Wednesday, March 7, 2012

Approved minutes of February 2012 Town Board Meeting

MINUTES TO REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK

The Town of Bear Creek held its regular monthly meeting Tuesday February 7th,
2012 at the Bear Creek Town Hall, with the meeting called to order at 8:00 P. M. by
Chairman Marty McCluskey.

Present included :Harold Emerson and Jeffrey Scallon, Supervisors, Sheila Tafs ,
treasurer; Tim McCluskey, Patrolman, and Eileen Eberle, Clerk.

Minutes were read by the Clerk. Motion to approve as read by Harold Emerson, 2nd,
and carried.

Treasurer’s report was presented by the Treasurer. Motion to approve as presented
by Jeffrey Scallon, 2nd, and carried.

Roads were discussed concerning salt and sand. Regular winter roads.

There will be no Spring Primary Election in Bear Creek.

Checks are to go to the schools on February 20th of the monies paid in January. Sheila
needed a check to pay the dogs dues.
.
The Clerk’s and the Treasurer’s books for 2011 are to be audited at the March 6,2012
meeting ..Time of meeting is 7:30 P.M.

The Clerk is working on the Township Annual Report and these will be mailed to the
residents after the books have been audited. She is also working on the Form C Report for
the state. This is due March 31st.

The area District’s Town’s Association meetings were held and Bear Creek is having
5 attend Friday February 17th at Richland Center . Marty, Harold, Sheila, Eileen, and
Jeff .
Harold met with the assessor on new construction in Bear Creek .

The tobacco report was completed and mailed.

Randy Smith survey map went before the Planning Commission and then back to the
Town Board for approval and was approved .

Mileage rate for travel for the board was raised to $ .555 due to the high gas prices.
Motion made by Jeff , 2nd, and carried.

Military and overseas ballot had to be mailed by February 17th. These are out to
Scott and Angela.

The length of the terms of those on the Planning Commission will be determined at
the Town Annual Meeting Tuesday April 10,2012.

The April meeting was set for Tuesday April 5th at 8:00 P.M.

The 1099s were mailed out in January.

The PILT money had not arrived as of the January meeting and these will need to be
paid in February. To River Valley, MATC, and Sauk County.

The Recycling Report for Bear Creek 2011 needs to be completed on the computer
and submitted to the state.

Statement of taxes was completed and sent to the county, state, and treasurer.

The Sauk County Town’s Association will meet in Loganville on February 16th.
Several will attend.

Bills were paid as presented and approved by the board.

Motion to adjourn the meeting at 9:05 P.M. was made by Sheila Tafs , 2nd , and
carried. Chairman McCluskey adjourned the meeting.

Recorded this 7th day of February , 2012 by Mrs. Lawrence (Eileen) Eberle
Clerk of Bear Creek Township

Tuesday, March 6, 2012

Addendum to March Town Board Meeting

Addendum to March Meeting of Bear Creek Town Board

1.__________ Plain Fire Deartment wishes to consider providing a place for the EMT’s
to stay in Plain over the week-ends. Marty will give the details.

2___________There is a resolution here to be considered for the new high lines being put
through Wisconsin and we received notice of this to be on our March
agenda. This came today March 6th to the clerk.

3. __________ A bill came today from Plain Kwik Trip for gas of $60.11 so clerk
included this on the billings.

4.__________ The clerk is notarized again as of February 29th and her term expires
February 28,2016.

5.___________Samples of the ballots for the April 3rd election are here and can be
looked at.

Thursday, March 1, 2012

Agenda for Regular Monthly Meeting of Bear Creek Township March 6,2012

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK
March 6,2012
Call meeting to order
Roll call
Minutes to last meeting
Treasurer’s report
_______1. Town Audit of books of treasurer and clerk. 7:30 P.M. March 6,2012 by the
board.

_______2. Form C State report due March 31st to State has to be completed and sent
by registered mail.

_______3. 2011 Township Annual Reports have been completed and run and to be
mailed to residents in March. Copies here tonight for the board.

_______4. The April 3rd Spring General Election will need a 5 person board. Clerk
will meet with this group on Friday March 30, 2012 to test the equipment
and make sure all is in readiness for this election and board is aware of new
rules at the polls.. This will be at 8:30 A.M. This needs to be published. Polls
will be open from 7:00 A.M. to 8:00 P.M. Article to be published at
newspaper.

_______5. The Township changed its next meeting to April 5th Thursday at 8:00 P.M.

_______6. The Town Annual Meeting has been set for Tuesday April 10,2012 at 8:00
P.M. at the Bear Creek Town Hall. Needs an agenda and published.

_______7. The FICA paid by employees is staying at 4.2 and not changing to 6.2
as it was before the saving change . This was to go back to 6.2, the same as the
employer at the end of February but Congress is not having it go back at this
time.

_______8. A time needs to be set for the Board to Review the Roads in April before the
Town Annual Meeting.

_______9..The Recycling Report for 2011 was completed online and submitted to the
state.

_______10. The PILT money has to be distributed to the schools and county..

_______11. Housing report to the state needs to be completed. Clerk to get information
from the building inspector, Harold Emerson.

_______12. Fire Audit forms need to be filled out by the clerk and sent to the 2 chiefs
and forwarded to the state for the 2% fire dues.. The fire chiefs need to do this.

_______13 Recycling sheets are available for residents who don’t get tax bills. Several
have made requests.

_______14.The checks were written for the schools and mailed out by February 20th.
This is the money collected in January for the schools.

_______15. There is a machine training meeting for the elections in Baraboo on March
14th and 3 from Bear Creek will attend. Ken Blum, Judy Brassington, and Eileen
Eberle.

_______16..Bear Creek will have a fire warden for 1 more year according to the DNR.
After that they will have them at some area gas stations. Phyllis Meister is the
current fire warden for Bear Creek

_______17. Town Board attended the District Town’s Association meetings at
Richland Center February 17th . This started at 8:00 A.M.. Speakers started at
8:45 A.M. All board members were trained in procedures of Board of
Review and certified.

_______18. A report had to be filed on the overseas and military voters.

_______19. Board member Harold Emerson’s wife is ill and a Get Well card is here
for the board to sign tonight.

_______20. The untaxed lands in Bear Creek report needs to be completed.

_______21. .Any other business to come before the board.

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*Bills to pay : Tim McCluskey (3) Eileen Eberle Wisconsin Retirement
Alliant Electric U.S. Cellular Town and Country Sanitation Frontier Phone
Magnan Assessments People’s Community Bank (FICA, Fed. With.,Med.)
State of Wisconsin Department of Revenue(With.) Plain Kwik Trip
FS Frontier Plain True Value Spring Green Auto Sauk County (Mgd F)
River Valley Publishing Office Market Sauk County Clerk(Election expenses)
Dish Network Town and Country TV The PILT checks Spring Green Auto
Any other bills approved by the board