Approved February 2013 minutes of Town of Bear Creek

MINUTES TO REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK Audit Meeting at 7:30 P.M. at the Town Hall The Town of Bear Creek Town Board audited the record books of their Clerk and Treasurer for 2012 at 7:30 P.M. at the Bear Creek Town Hall. The books were all approved and signed by the board. Present included Chairman Marty McCluskey, Supervisor 1 Harold Emerson, Supervisor 2 Jeff Scallon, Treasurer Sheila Tafs, Patrolman Tim McCluskey , and Clerk Eileen Eberle Immediately following the audit ,the Town of Bear Creek Town Board held its regular monthly meeting on Tuesday February 5th, 2013 at the Bear Creek Town Hall, with the meeting called to order at 8:00 P. M. by Chairman Marty McCluskey. Present included :Harold Emerson and Jeffrey Scallon, Supervisors, Sheila Tafs , treasurer; Tim McCluskey, Patrolman, and Eileen Eberle, Clerk. Minutes were read by the Clerk. Motion to approve as read by Harold Emerson, 2nd, and carried. Treasurer’s report was presented by the Treasurer. Motion to approve as presented by Jeffrey Scallon, 2nd, and carried. Roads were discussed concerning salt and sand. Regular winter roads. There will be a Spring Primary Election in Bear Creek on February 19,2013. We will use a 3 person election board, as there is only 1 position to be voted on. Phyllis, Judy, and Ken. Checks are to go to the schools on February 20th of the monies paid in January. Sheila needed a check to pay the dogs dues. . The Clerk’s and the Treasurer’s books for 2012 were audited . The Clerk completed the Township Annual Report and these will be mailed to the residents after the books have been audited. She is also working on the Form C Report for the state. This is due March 31st. The area District’s Town’s Association meetings are being held and Bear Creek is having 5 attend . Some to DeForest and some to Mineral Point.. Harold is to meet with the assessor on new construction in Bear Creek . The tobacco report was completed and mailed. The PILT checks were sent to River Valley, MATC, and Sauk County and the State. The April meeting needs to be set. Election on Tuesday April 2nd,2013. The 1099s were mailed out in January. The Recycling Report for Bear Creek for 2012 needs to be completed on the computer and submitted to the state. Statement of taxes was completed and sent to the county, state, and treasurer. The water testing program will be held February 15th and 16th and all board members taking a shift of the times. Sheila attended the Recycling Meeting in Baraboo given by the state. The March meeting was set for Tuesday March 5,2013 at 8:00 P.M. A request from the newspaper concerning information of the board ‘s reasons for running for office was denied . Bills were paid as presented and approved by the board. Motion to adjourn the meeting at 9:15 P.M. was made by Harold Emerson , 2nd , and carried. Chairman McCluskey adjourned the meeting. Recorded this 5th day of February , 2013 by Mrs. Lawrence (Eileen) Eberle Clerk of Bear Creek Township

Approved Minutes to March 2013 Town Board Meeting

MINUTES TO REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK . The Town Board of the Township of Bear Creek held its regular monthly meeting at the Bear Creek Town Hall Tuesday evening March 5, 2013 with the meeting called to order at 8:00 P.M. by Chairman Marty McCluskey. Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs, Treasurer; Tim McCluskey, Patrolman; , and Eileen Eberle, Clerk. Minutes to the last meeting were read by the clerk. Motion to approve as read by Harold Emerson , seconded, and carried. Treasurer’s report was presented by the treasurer. Motion to approve as presented by Jeff Scallon , 2nd, and carried. The Form C State Report has been completed by the clerk and sent registered mail to the state. The Township Annual Report for 2012 has been completed by the clerk. These were run and sent to the residents in February. Treasurer ran the labels for these letters. The April 2nd General Election will need a 5 person election board. Clerk to put notice in the papers of the election and the testing of the equipment for election day.The testing will be Saturday March 30,2013 at 8:30 A.M. at the Town Hall.. The polls will be open from 7:00 A.M. to 8:00 P.M. on election day. Sample ballots in township The Township changed its April meeting to Tuesday April 9, 2013 at 8:00 P.M. This because of the election on Tuesday. This needs to be published. The Township Annual Meeting will be held Tuesday April 16 th at 8:00 P.M. at the Bear Creek Town Hall. This needs to be published in the paper . The board needs to review the roads before the Annual Meeting , if the weather permits this. This will be set at the April meeting . The state housing report needs to be completed and was given to Harold, the building inspector for the township. . Fire Audit forms were completed by the clerk and the fire chiefs so we get the fire dues. Voter registration forms are here and we will continue to complete these at the Spring Elections. We have 3 trained by the state for the election processes, Phyllis , Judy, and Eileen to be Chief Inspectors. Will get Lucille and Ken trained also in the next 2 years..Clerk is trained but doesn’t work at the elections as a poll worker , only in emergency... The PILT monies came for the area schools and county and were distributed.. Renewal of the Quick Books Payroll Program needs to be ordered in April or May. The District Town’s Association meetings were held with Marty, Harold, Sheila , and Jeff attending. .The schools were paid for their February payment by February 20th.. The FICA is 6.2 for employees and 6.2 for employers at this time. A resolution needs to be put in place to extend next year for board members as the Annual Meeting date was changed by the legislature. Town to do this at Annual Meeting. The Recycling report for 2012 has to be completed online by the clerk and submitted to the state. A report had to be completed for overseas and military voters. The water testing program was very well accepted and 29 people used this service . The meeting of explaining the results will be Monday March 18th at Plain. Each board member took a turn at assisting the residents in getting the testing completed. The clerk represented the town at the meeting in Spring Green on February 28th to put together a day in May to show the strengths of the businesses in River Valley area. More on this later. Motion to adjourn the meeting was made at 8:40 P.M. by Jeff Scallon , 2nd by Harold , and carried. Chairman McCluskey adjourned the meeting. Recorded this 5th day of March 2013 by Clerk of Bear Creek Township Mrs. Lawrence (Eileen) Eberle

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK 1. Call meeting to order 2. Roll Call 3. Minutes to last meeting 4. Treasurer’s report ________1. Road bids to be discussed .. Sealcoating and asphalt work for 2013 ________2. Report on roads and work to be done. Board to view roads. ________3. First half of the town insurance is due to Rural Mutual Insurance. ________4. . Board of Review for 2013 will meet June 4 ,2013 at 6:00 P.M. to 8:00 P.M. or to adjournment at the Town Hall . One time short form published. One time long form to be published at least 15 days before Board of Review Clerk to contact Cal Magnan on the date of Open Book. _______5. Fire bills need to be paid at this time. 50% of amount needs to be paid to Plain. 75% of amount needs to be paid to Town of Washington. _______6. The Recycling Grant forms were completed and sent to the District Office. This is the 2012 usage report and costs. ______7.Don Fleming requested being on the agenda concerning a one day ride of ATV’s . _______8. Open Book for 2013 has to be set from 4:00 P.M. to 7:00 P.M. at the Bear Creek Town Hall. Only the assessor needs to be there.Possibly a Saturday _______9. The Quick Books program needs to be gotten for the payroll . Clerk puts this on her credit card and gives a bill to the board at the next meeting. _______10. Burning permits need to be gotten in area towns.No longer available in Bear Creek. _______11..Letter from state concerning the W-7 report for 2012. Will see this is taken care of. _______12. Proclaim May 1st through May7th as Municipal Clerk’s Week in Bear Creek Township in Wisconsin.. _______13. The Clerk’s and Treasurer’s bond at Statewide Services is due in the amount of $125.00. _______14.The Clerk mailed to the county the cards of voters coming for the records If you don’t vote in 4 years your name is removed from the poll list. _______15. The Clerk and Treasurer to attend a District Meeting in Mazomanie on May 9th. . ________16.Sauk County Planning and Zoning are now putting their information on the e-mail. No letters. Also posted on County web page. _______17-. Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Retirement Alliant Energy US Cellular Frontier Phone Magnan Assessments Town and Country Sanitation People’s Community Bank(Fed,With,,Med.,FICA) State of Wisconsin Withholding Rural Mutual Insurance Plain Fire Department Town of Washington Fire Department Plain Kwik Trip Wisconsin Department of Revenue Statewide Services Spring Green Auto Sauk County Highway Frontier FS Any other bills approved by the board.