Approved December 2013 Minutes

MINUTES TO REGULAR MONTHLY  MEETING  OF BEAR CREEK  TOWNSHIP
                     December 3,2013
 
       MINUTES December 3,  2013 TOWN OF BEAR CREEK REGULAR MEETING
      The Township of Bear Creek held its regular monthly meeting Tuesday
 December 3rd, 2013 at the Bear Creek Town Hall with the meeting called to
order at 8:00 P.M. by Chairman Marty McCluskey.
     Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila
Tafs, Treasurer; Tim McCluskey, Patrolman; , and Eileen Eberle, Clerk.
     Minutes to the last meeting were read by the Clerk. Motion to approve as
 read  was made by Harold Emerson  , 2nd, and carried.
     Treasurer’s report was given by the treasurer.Motion to approve as
 presented by Jeff Scallon , 2nd, and carried.
    Road work being done was discussed. Sand, salt,etc. ordered for the
winter season.
 
       The levies were all in the township for the schools and the taxes were
 at the county after  Thanksgiving to be run.The clerk needs to complete the
tax roll book, complete the Statement of Taxes before the 3rd Monday in December,
 and complete the levy report for the Department of Natural Resources so we get
 the  “In Lieu of Taxes” money.
      The tax sheet needed to be completed and sent to the state that we are
 compliant with our tax levy.
       
    Pay for meetings is  $35.00 per meeting. Chairman salary of $2,000.00 per
year. Supervisor 1 and Building Inspector salary is $1,800.00. Supervisor 2 salary
is $1,600.00 per year.
     A sheet was completed on the school levies, news of upcoming events in the
township and copies to go out with the taxes. Also the new recycling sheet for
 2014. This was the Spring Newsletter and sent out with the taxes.
      Lottery credit and First Dollar sheets were run for the board.
     Motion was made by  Jeff Scallon , 2nd , and carried   to close the Township
 books as of  December 31,2012  for 2012.
    The tobacco selling permit papers were completed and sent to the state.
Even if we have no permits out.
  
     The ballots were ordered for the February 18th election and the April 1st election.
     Clerk to have the W-2s ready by the next meeting  . Also new binders for the board
for 2014
      The patrolman was given a Holiday Bonus.
      The election board was approved for the next 2 years.  Members attended a training
in Baraboo. Eileen, Phyllis, Judy. Ken, and Cathie.
      The patrolman is to be paid 1/2 of his insurance in January and 1/2 in July of amounts
of $1,290.00 each time.
      $20,000.00 was moved from the regular account into the machinery account as
 budgeted for the year. Motion made to do this by Jeff Scallon, 2nd, and carried.
Treasurer moved this at the bank.
     
       The January meeting was set for Thursday January 9,2014 as the clerk’s son
 was having heart surgery on the regular day of the meeting.
   We lost a very dear person in Bear Creek who had served on the election board and was
the beloved wife of board member Harold Emerson. Our most hreatfelt condolences to Harold
and his family at the loss of Emmogene.
        Bills were paid as presented and approved by the board.
     Motion was made   at 9:00  P.M. by Harold Emerson to adjourn the meeting, 2nd
and carried. Chairman McCluskey adjourned the meeting.
   Recorded this 3rd  day of  December , 2013 by Clerk of  Bear Creek Township
                           Mrs. Lawrence  (Eileen)Eberle

Harold provided the group with a Holiday tree and music.. Happy holidays to all.
       

February 4,2014 Town Board meeting

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK



Tuesday February 4, 2014 8:00 P.M. at Bear Creek Town Hall

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK

Tuesday February 4, 2014 8:00 P.M. at Bear Creek Town Hall

_______1. Discussion of the roads. Use of salt,sand,etc. Bad winter

weather conditions.

_______2. There will not be an election in February. Ken Blum took a 3

hour course to be a Chief Election Inspector. We have 3 trained.
______3. Checks need to be written to the schools (5) by February 15th


of the tax money paid in January. Sheila needs checks to

settle with the county for the county and state and the dogs.

Also checks need to be written for the DNR money in lieu of

taxes to MATC, River Valley, county and state.

______4. The meetings are going on with the Town’s Association meetings
in Mineral Point on February 14th and all going.


______5. Audit of the Clerk’s and Treasurer’s books for 2013 will be

done next month at 7:30 P.M. The 2013 Financial reports will be

run by the next meeting.

______6..Military and overseas voters sheets have been completed for

2014.

______7. The Clerk is working on the Township Annual Report for 2013

and starting the State Form C State Report that is due March

1,2014. We can distribute the Township Annual Reports in March.

______8. The Planning Commission will be starting their 1st year of

their 2 year terms.

.

______9..The April 1st meeting of the Town Board will have to be

changed due to the Spring General Election being on that day.

______10.1099 forms were mailed out in January. Sheila got us copies of

the forms. .

______11. The 2014 Quick Books payroll program needs to be ordered .

______12. We lost a former election board member, Susan Van de Grift and

another member Pauline Lins is very ill. Clerk sent a condolence

card from the board and the election board.

______13.The Township had to register with the state at a cost of $10.00.

______14.We are paying the State and Federal monthly deposits for

withholding online..Also the retirement amounts are online. State

retirement and State reconciliation reports are done online.

______15. The Recycling Report for 2013 to be completed and will be on

the computer by February 1st. The Clerk to complete this

report online.

______16. The Statement of Taxes was completed and copies sent to the

state, county, and treasurer.

______17. The March meeting will be Tuesday March 4,2014 .7:30 P.M. so

we do the audit.

______18. Clerk issued a check to State Withholding of $2.44. We have

credit at the State Retirement of $35.00. Different from W-2s as

the money is used for the year earned, not when paid.

______18. Any other business to come before the board.

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Bills to pay : Tim McCluskey (3) Eileen Eberle Retirement

US Cellular Magnen Assessments Alliant Energy

State of Wisconsin Withholding DNR in lieu of Taxes 4 checks

School taxes for February (5 checks) Town and Country Sanitation

Edie Eberle People’s Community Bank(FICA,Fed.With.,Med.)

Sheila 2 checks for county Frontier FS River Valley Publishing

Spring Green Auto Sauk County Highway Department Ederers

Assessment Technologies Gray Inc . Dish Network

Any other bills approved by the board