Approved December 2013 Minutes

MINUTES TO REGULAR MONTHLY  MEETING  OF BEAR CREEK  TOWNSHIP
                     December 3,2013
 
       MINUTES December 3,  2013 TOWN OF BEAR CREEK REGULAR MEETING
      The Township of Bear Creek held its regular monthly meeting Tuesday
 December 3rd, 2013 at the Bear Creek Town Hall with the meeting called to
order at 8:00 P.M. by Chairman Marty McCluskey.
     Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila
Tafs, Treasurer; Tim McCluskey, Patrolman; , and Eileen Eberle, Clerk.
     Minutes to the last meeting were read by the Clerk. Motion to approve as
 read  was made by Harold Emerson  , 2nd, and carried.
     Treasurer’s report was given by the treasurer.Motion to approve as
 presented by Jeff Scallon , 2nd, and carried.
    Road work being done was discussed. Sand, salt,etc. ordered for the
winter season.
 
       The levies were all in the township for the schools and the taxes were
 at the county after  Thanksgiving to be run.The clerk needs to complete the
tax roll book, complete the Statement of Taxes before the 3rd Monday in December,
 and complete the levy report for the Department of Natural Resources so we get
 the  “In Lieu of Taxes” money.
      The tax sheet needed to be completed and sent to the state that we are
 compliant with our tax levy.
       
    Pay for meetings is  $35.00 per meeting. Chairman salary of $2,000.00 per
year. Supervisor 1 and Building Inspector salary is $1,800.00. Supervisor 2 salary
is $1,600.00 per year.
     A sheet was completed on the school levies, news of upcoming events in the
township and copies to go out with the taxes. Also the new recycling sheet for
 2014. This was the Spring Newsletter and sent out with the taxes.
      Lottery credit and First Dollar sheets were run for the board.
     Motion was made by  Jeff Scallon , 2nd , and carried   to close the Township
 books as of  December 31,2012  for 2012.
    The tobacco selling permit papers were completed and sent to the state.
Even if we have no permits out.
  
     The ballots were ordered for the February 18th election and the April 1st election.
     Clerk to have the W-2s ready by the next meeting  . Also new binders for the board
for 2014
      The patrolman was given a Holiday Bonus.
      The election board was approved for the next 2 years.  Members attended a training
in Baraboo. Eileen, Phyllis, Judy. Ken, and Cathie.
      The patrolman is to be paid 1/2 of his insurance in January and 1/2 in July of amounts
of $1,290.00 each time.
      $20,000.00 was moved from the regular account into the machinery account as
 budgeted for the year. Motion made to do this by Jeff Scallon, 2nd, and carried.
Treasurer moved this at the bank.
     
       The January meeting was set for Thursday January 9,2014 as the clerk’s son
 was having heart surgery on the regular day of the meeting.
   We lost a very dear person in Bear Creek who had served on the election board and was
the beloved wife of board member Harold Emerson. Our most hreatfelt condolences to Harold
and his family at the loss of Emmogene.
        Bills were paid as presented and approved by the board.
     Motion was made   at 9:00  P.M. by Harold Emerson to adjourn the meeting, 2nd
and carried. Chairman McCluskey adjourned the meeting.
   Recorded this 3rd  day of  December , 2013 by Clerk of  Bear Creek Township
                           Mrs. Lawrence  (Eileen)Eberle

Harold provided the group with a Holiday tree and music.. Happy holidays to all.
       

February 4,2014 Town Board meeting

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK



Tuesday February 4, 2014 8:00 P.M. at Bear Creek Town Hall

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK

Tuesday February 4, 2014 8:00 P.M. at Bear Creek Town Hall

_______1. Discussion of the roads. Use of salt,sand,etc. Bad winter

weather conditions.

_______2. There will not be an election in February. Ken Blum took a 3

hour course to be a Chief Election Inspector. We have 3 trained.
______3. Checks need to be written to the schools (5) by February 15th


of the tax money paid in January. Sheila needs checks to

settle with the county for the county and state and the dogs.

Also checks need to be written for the DNR money in lieu of

taxes to MATC, River Valley, county and state.

______4. The meetings are going on with the Town’s Association meetings
in Mineral Point on February 14th and all going.


______5. Audit of the Clerk’s and Treasurer’s books for 2013 will be

done next month at 7:30 P.M. The 2013 Financial reports will be

run by the next meeting.

______6..Military and overseas voters sheets have been completed for

2014.

______7. The Clerk is working on the Township Annual Report for 2013

and starting the State Form C State Report that is due March

1,2014. We can distribute the Township Annual Reports in March.

______8. The Planning Commission will be starting their 1st year of

their 2 year terms.

.

______9..The April 1st meeting of the Town Board will have to be

changed due to the Spring General Election being on that day.

______10.1099 forms were mailed out in January. Sheila got us copies of

the forms. .

______11. The 2014 Quick Books payroll program needs to be ordered .

______12. We lost a former election board member, Susan Van de Grift and

another member Pauline Lins is very ill. Clerk sent a condolence

card from the board and the election board.

______13.The Township had to register with the state at a cost of $10.00.

______14.We are paying the State and Federal monthly deposits for

withholding online..Also the retirement amounts are online. State

retirement and State reconciliation reports are done online.

______15. The Recycling Report for 2013 to be completed and will be on

the computer by February 1st. The Clerk to complete this

report online.

______16. The Statement of Taxes was completed and copies sent to the

state, county, and treasurer.

______17. The March meeting will be Tuesday March 4,2014 .7:30 P.M. so

we do the audit.

______18. Clerk issued a check to State Withholding of $2.44. We have

credit at the State Retirement of $35.00. Different from W-2s as

the money is used for the year earned, not when paid.

______18. Any other business to come before the board.

*************************************************************************

Bills to pay : Tim McCluskey (3) Eileen Eberle Retirement

US Cellular Magnen Assessments Alliant Energy

State of Wisconsin Withholding DNR in lieu of Taxes 4 checks

School taxes for February (5 checks) Town and Country Sanitation

Edie Eberle People’s Community Bank(FICA,Fed.With.,Med.)

Sheila 2 checks for county Frontier FS River Valley Publishing

Spring Green Auto Sauk County Highway Department Ederers

Assessment Technologies Gray Inc . Dish Network

Any other bills approved by the board  

Approved Minutes to August meeting of Bear Creek town Board

Agenda for October 2013 Meeting of Bear Creek Township

AGENDA FOR REGULAR MONTHLY MEETING OF BEAR CREEK OCTOBER 2013 ________1. Budget planning meeting to be set and bills for 2013 discussion... ________2. Roads being done and discussion of bills on roads _______3.The check came for the veteran’s grave at the Ward Cemetery. Given to Sheila. Thanks to President Abraham Lincoln _______4. Shelly needs to be paid for the care of the Ward Cemetery. _______5. The Shared Revenue for 2014 is the same as 2013. _______6. The Bob Brice Family will be moving from Bear Creek and Lucille is on the election board. New members will have to be gotten for this board. ______7..The November meeting needs to be set as the election is on the regular night. Could it start at 8:15 P.M. as there will be a small vote? ______8. Town Board to be paid at this meeting. ______9. There is an election of the Ithaca residents on November 5, 2013 of a referendum. We will use a 3 person board of Phyllis, Judy, and Ken. Being published. Ithaca will pay for all of the costs, as there is no regular election...Published and getting ready for this election.. ______10. Quarterly reports are due at this time to state and federal. ______11. The recycling grant application was completed on the computer for 2014 by the clerk. We were notified of its completion correctly completed. ______12. Housing report should be here and to be given to Harold. ______13. There is a clean sweep in Sauk County Saturday October 5th. ______14. 2nd half of insurance is due in November. ______15. The bill came for the 2nd half of the fire department for Plain. We have always paid this in November. So we kept it for November. ______16. Bills to be paid as presented and approved. _______17.Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Magnan Assessment Town and Country Sanitation US Cellular Frontier Phone Alliane Energy Bill Emer Edie Eberle Sheila Tafs Retirement People’s Community Bank (Fed. With, FICA,Med.) Wisconsin Department of Revenue Sauk County Clerk Marty McCluskey Harold Emerson Jeff Scallon Plain Kwik Trip Edie Eberle Office Market Sheley’s Landscaping Ederer’s Farm Supply Bindl/Bauer Limestone Plain Quik Trip Any other bills approved by the board

Approved Minutes to August Meeting of Bear Creek Town Board

MINUTES TO REGULAR MONTHLY MEETING OF BEAR CREEK TOWNSHIP August 6, 2013 The Township of Bear Creek held its regular monthly meeting Tuesday August 6, 2013 at the Bear Creek Town Hall with the meeting called to order at 8:00 P.M. by Chairman Marty McCluskey. Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs, Treasurer; Tim McCluskey, Patrolman; and Eileen Eberle, Clerk. Minutes to the last meeting were read by the Clerk. Motion to approve as read was made by Harold Emerson , 2nd, and carried. Treasurer’s report was given by the treasurer.Motion to approve as presented by Jeff Scallon , 2nd, and carried. Road work being done was discussed. . . The State School Credit was received and credited to our account at Sauk County.. The Insurance Audit was completed and sent.. Final values for assessment in Bear Creek is $ 57,114,700.00 for 2013. Consumer’s Co-op sent contract on the amount of billings of propane for the winter season. Marty has the contract. Was signed and returned. Signed contract back in township. Copies for the board. Contracted for 2500 gallons. St. Patrick’s got a 1 day beer serving license for their September 15th gathering. The September meeting was set for September 3, 2013 on Tuesday evening. The recycling Grant for 2013 needs to be completed and sent in. It is in the computer State Shared Revenue is to come this month. The chairman put together the figures for the bridge program . The clerk’s new email is eberlelue@gmail.com The Quarterly reports were completed and sent. The 2% fire bills came and sent to the 2 fire departments. A driveway survey came concerning property of Dedericks and this was forwarded to the Planning and Zoning Commission.It was approved and Marty signed the papers and sent them to the county. Bills were paid as presented and approved by the board. Motion was made at 9:18 P.M. by Jeff Scallon to adjourn the meeting, 2nd and carried. Chairman McCluskey adjourned the meeting. Recorded this 6th day of August, 2013 by Clerk of Bear Creek Township Mrs. Lawrence (Eileen)Eberle

Agenda to September 2013 Regular Meeting of Bear Creek

AGENDA FOR REGULAR MONTHLY MEETING OF BEAR CREEK Tuesday September 3 ,2013 Call meeting to order Roll Call Minutes to last meeting Treasurer’s report ______1. Roads being done in the township for 2012. Discussion. ______2. The assessment report came and copies made for the board. ______3.There will be an election in Bear Creek on November 5th for Ithaca residents. We will use a 3 person election board . Ballots to be printed by Ithaca and they pay all of our expenses , when they get the bill from us. ______4.The budget needs to be started in October for 2014. ______5. The State Road report comes at this time and needs to be completed for funds for roads. This is sent to the Chairman. ______6.The County Directories will no longer be printed by the county. They are on the computer and available to the residents. ______7. The Recycling Grant papers for 2013 are on the computer. They need to be run off and filled out and sent to the state and district by October 1, 2013. Clerk to complete these and send to respective departments.. ______8. The current population for the township is 598. This is up almost 100 people from the 2 000 census report.. ______9. The Rural Mutual Insurance Audit was completed and sent . ______10.The clerk purchased a new computer for her home and has to start using Microsoft Word, instead of Works as in the past. ______11.A proof petition list for Managed Forest Land for 2013 is here and copies run for the board. ______12. .The dog list is to be completed for the year and sent to the county by the treasurer. ______13.The equalized values comes for 2013 and the Clerk will run copies for the board. ______14. Sauk County Plat Books are available at the county ... ______15 .The clerk issued Ken Blum a key to the town hall so he could get in to work on the voting equipment when needed. ______16. October meeting needs to be set. October 1st ? ______17. Bills to be paid as presented and approved. ______18. Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Magnan Assessment Town and Country Sanitation US Cellular Frontier Phone Alliant Electric People’s Community Bank (Fed. With, FICA,Med.) Wisconsin Department of Revenue Sauk County Treasurer Plain True Value Frontier FS River Valley Publishing Dish High Speed Internet Ridge Top LLC Bill Emer Bindl/Bauer Limestone UTG Inc.(printer) Ederer’s Inc. Rhyme Office Supplies Jerry’s Repair Retirement Any other bills approved by the board

August meeting of Town Board Agenda

AGENDA FOR REGULAR MONTHLY MEETING OF BEAR CREEK AUGUST2013 Tuesday August 6, 2013 Call meeting to order Roll Call Minutes to last meeting Treasurer’s report ______1. The Dederick driveway permit was approved by the Bear Creek Planning Commission . Chairman Marty McCluskey signed the paperwork and this was forwarded onto the county .$50.00 check here for the driveway. Give to Harold ______2. The State School Credit check should come this month. All to be returned to the county for taxes.. ______3. St. Patrick’s Church applied for a Gathering License to serve beer for September 15th.. It is here at the Town Hall. Should I mail it or will you take it to the church? ______4. Roads being done in the township for 2013. Discussion. . ______5. The Chairman compiled papers and reports to get the funds for the culverts.etc. for the Trip Fund . ______6. The Alere bill came for $80.00 for the testing of drug program of the patrolman.. ______7. The Recycling Grant papers for 2013 are on the computer. They need to be run off and filled out and sent to the state and district by October 1, 2013. Clerk to complete these and send to perspective departments.. ______8. Sauk County is updating its programs with the parks . Wants to know of any area concerns. ______9. The Rural Mutual Insurance Audit was completed ..The added cost is $570.00. ______10.The propane contract is here to be signed by the board . The check to be paid is in the amount of $1980.74. ______11. The State Shared Revenue payment is to come at this time.. ______12. The clerk’s new email is eberlelue@gmail.com Had to do this as dish no longer services emails. ______13. Don Fleming called concerning a building permit and questions on building. He was referred to Harold or told to attend the monthly meeting.. ______14. The Quarterly reports were completed and sent in to their respective areas. _____15..Road bills are here for some expenses and being paid tonight. ______16. .The 2% fire dues came from the state and returned to the fire departments. ______17. Bills to be paid as presented and approved. ______18. Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Magnan Assessment Town and Country Sanitation US Cellular Alliant Electric Frontier Retirement People’s Community Bank (Fed. With, FICA,Med.) Wisconsin Department of Revenue Dish Network Plain True Value Frontier Phone Bauer/Bindl Limestone River Valley Publishing Plain Fire Department Town of Washington Fire River Valley Publishing Bindl/Bauer Limestone Rural Mutual Insurance Ridge Top Kwik Trip Jim Kast K.C.S. Sauk County Highway Dominion Voting Scott Inc. Bill’s Small Engines Diamond Mowers Any other bills approved by the board

Addendum to June 4th meeting

Addendum to Regular meeting. Pam Liegel wishes to address the Bear Creek Town Board on concerns of ATV rides on Dawn Road. Complaints have come to the board on the fencing put in by Joe Bauer on his land and being taken out by Dan Reutten.Marty been informed on this. Several buildings were damaged in the recent storms. Much needed rain but many times high winds.c

June 4 meeting of Bear Creek Town Board

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK Tuesday June 4,2013 8:00 P.M. Board of Review or until adjournment. Meet and adjourn to July 2,2013 at 6:00 P.M. Call regular monthly meeting to order. Roll Call Minutes to last meeting Treasurer’s report Agenda: _______1. Discussion on road work for the summer. Mowing also being done. _______2. St.Patrick’s Church requested a 1 day license to sell beer. Dwayne Faber requested a 1 day license of a licensed bar tender. Marty approved. and these were issued for Saturday June 1st. _______3. The licenses for Drea’s Bar will be issued the end of June for next year. Clerk will publish notice in paper. _______4. Insurance Audit needs to be completed and sent during this month. This is for Workman’s Comp. and has to be all the wages for May to May , the insurance year. Getting much more precise. _______4. The election equipment warranty bill came in the amount of 166.90 and being paid at this meeting. _______5. Open Book is June 5th at the Town Hall from 4:00 P.M. to 7:00 P.M. Only the assessor needs to be present. _______6. A bill came from Sauk County Town’s Association for $50.00 . _______7. The propane contract for 2013-2014 winter season is here and to be signed and returned to the company.. We currently have 845 gallons credit at the company. _______8. The Ward Cemetery report to the county needs to be completed on the veteran and sent to the county. This is perpetual care of David Ward’s grave, provided by President Abraham Lincoln following those who gave their lives in the Civil War for the Freedoms in our country..Was Sheley contacted on the care of the Ward Cemetery for 2013? _______9. The Quick-Books program was put on the clerk’s credit card billing as May 30th . The cost is $399.60. . _______10. The date for the July meeting is July 2nd . It will. be completed at the time of the Board of Review or soon afterward.. _______11. Susan Vandergrift requested being removed from the election board list. Approved.. _______12. The sheet should come in the housing report for 2013 and the building inspector, Harold, is to complete this report. _______13. What is the check for Assessment Technologies? Is this an assessor license ? _______14. The mower payment of $9,524.64 is due at this time and being paid tonight. This is the final payment on equipment. . _______15. The assessor will have a bill for expenses. _______16. The tobacco report needs to be completed for the state, even if we have no sales. _______17. . Any other business approved by the board. ************************************************************************ Bills to pay : Tim McCluskey (3) Eileen Eberle Magnan Assessments Town and Country Sanitation Alliant Electric U.S. Cellular Frontier phone People’s Community Bank (Fed.With,Med.,FICA) Frontier FS State of Wisconsin Department of Revenue Sauk County Clerk (Election entries) Office Market Dish Network News Publishing Company Plain Kwik Trip Office Market Retirement Fund Sauk County Highway Don’s Tire Service Any other bills approved by the board.

Approved February 2013 minutes of Town of Bear Creek

MINUTES TO REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK Audit Meeting at 7:30 P.M. at the Town Hall The Town of Bear Creek Town Board audited the record books of their Clerk and Treasurer for 2012 at 7:30 P.M. at the Bear Creek Town Hall. The books were all approved and signed by the board. Present included Chairman Marty McCluskey, Supervisor 1 Harold Emerson, Supervisor 2 Jeff Scallon, Treasurer Sheila Tafs, Patrolman Tim McCluskey , and Clerk Eileen Eberle Immediately following the audit ,the Town of Bear Creek Town Board held its regular monthly meeting on Tuesday February 5th, 2013 at the Bear Creek Town Hall, with the meeting called to order at 8:00 P. M. by Chairman Marty McCluskey. Present included :Harold Emerson and Jeffrey Scallon, Supervisors, Sheila Tafs , treasurer; Tim McCluskey, Patrolman, and Eileen Eberle, Clerk. Minutes were read by the Clerk. Motion to approve as read by Harold Emerson, 2nd, and carried. Treasurer’s report was presented by the Treasurer. Motion to approve as presented by Jeffrey Scallon, 2nd, and carried. Roads were discussed concerning salt and sand. Regular winter roads. There will be a Spring Primary Election in Bear Creek on February 19,2013. We will use a 3 person election board, as there is only 1 position to be voted on. Phyllis, Judy, and Ken. Checks are to go to the schools on February 20th of the monies paid in January. Sheila needed a check to pay the dogs dues. . The Clerk’s and the Treasurer’s books for 2012 were audited . The Clerk completed the Township Annual Report and these will be mailed to the residents after the books have been audited. She is also working on the Form C Report for the state. This is due March 31st. The area District’s Town’s Association meetings are being held and Bear Creek is having 5 attend . Some to DeForest and some to Mineral Point.. Harold is to meet with the assessor on new construction in Bear Creek . The tobacco report was completed and mailed. The PILT checks were sent to River Valley, MATC, and Sauk County and the State. The April meeting needs to be set. Election on Tuesday April 2nd,2013. The 1099s were mailed out in January. The Recycling Report for Bear Creek for 2012 needs to be completed on the computer and submitted to the state. Statement of taxes was completed and sent to the county, state, and treasurer. The water testing program will be held February 15th and 16th and all board members taking a shift of the times. Sheila attended the Recycling Meeting in Baraboo given by the state. The March meeting was set for Tuesday March 5,2013 at 8:00 P.M. A request from the newspaper concerning information of the board ‘s reasons for running for office was denied . Bills were paid as presented and approved by the board. Motion to adjourn the meeting at 9:15 P.M. was made by Harold Emerson , 2nd , and carried. Chairman McCluskey adjourned the meeting. Recorded this 5th day of February , 2013 by Mrs. Lawrence (Eileen) Eberle Clerk of Bear Creek Township