Agenda September 2012 Town Board Regular Meeting of Bear Creek

AGENDA FOR REGULAR MONTHLY MEETING OF BEAR CREEK Tuesday September 4 ,2012 Call meeting to order Roll Call Minutes to last meeting Treasurer’s report ______1. Roads being done in the township for 2012. Discussion. ______2 . Planning Commission will meet at 7:00 P.M. tonight and report to board on their decisions of the business before that board. Ted to report on this. Walter Powell survey and Robert Needham wanting to rezone a dump area. ______3. Concern about Cottage businesses in the town. What is allowed?? ______4..The budget needs to be started in October for 2013. ______5. The State Road report comes at this time and needs to be completed for funds for roads. This is sent to the Chairman. ______6.The County Directories will no longer be printed by the county. They are on the computer and available to the residents. ______7. The Recycling Grant papers for 2013 are on the computer. They need to be run off and filled out and sent to the state and district by October 1, 2012. Clerk to complete these and send to perspective departments.. ______8. The current population for the township is 598. This is up almost 100 people from the 2 000 census report.. ______9. The Rural Mutual Insurance Audit was completed and sent . The bill extra for the year is $188.00 ______10. Drea’s Tavern license was questioned by the state. Clerk has a call into Pat McCluskey on this matter. License for this year of a state permit number needed by the state. ______11.A proof petition list for Managed Forest Land for 2012 is here and copies run for the board. ______12. .The dog list is to be completed for the year and sent to the county by the treasurer. ______13.The equalized values comes for 2012 and the Clerk will run copies for the board. ______14. Sauk County Plat Books are available at the county ... ______15 .The clerk issued Ken Blum a key to the town hall so he could get in to work on the voting equipment, so all is ready for the Presidential Election in November.. _____16..Scarey night in Bear Creek Sunday August 26th. Delivery from Texas. ______17. October meeting needs to be set. ._____18. Bills to be paid as presented and approved. ______19. Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Magnan Assessment Town and Country Sanitation US Cellular Frontier Phone Alliant Electric Retirement People’s Community Bank (Fed. With, FICA,Med.) Wisconsin Department of Revenue Sauk County Treasurer Plain True Value Frontier FS River Valley Publishing Dish High Speed Internet Ridge Top LLC Spring Green Auto Any other bills approved by the board

Approved Minutes to July 2012 Town Board Meeting for Bear Creek Township

MINUTES JULY 2012 TOWN OF BEAR CREEK REGULAR MEETING The Township of Bear Creek held its regular monthly meeting Thursday July 5th, 2012 at the Bear Creek Town Hall with the meeting called to order at 8:00 P.M. by Chairman Marty McCluskey. Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs, Treasurer; Tim McCluskey, Patrolman; Scott,Inc. rep., and Eileen Eberle, Clerk. Minutes to the last meeting were dispensed with on a motion by Harold Emerson due to the extreme heat . Motion to approve as presented was made by Harold Emerson , 2nd, and carried. Treasurer’s report was given by the treasurer.Motion to approve as presented by Jeff Scallon , 2nd, and carried. Road work being done was discussed..Culverts being put in and roadsides being mowed. . The Quarterly Reports are due at this time and to be completed in July by the Clerk.. The Town Board was paid at the July meeting. The Assessor and the Clerk have work on the town records at the county office from the Board of Review . When finished these will then be forwarded to the state. The Federal Insurance Audit has been completed for the IRS . . Drea’s Bar licenses were issued to Pat McCliskey and paid for the year 2012. 4 operator’s licenses. No cigarette license . The State Fire Dues are coming in July. These are now used for equipment . 90% to be paid to Plain and 10% to be paid to Town of Washington. Consumer’s Co-op sent contract on the amount of billings of propane for the winter season. Marty had the contract. Harold made the motion to approve the contract , 2nd and carried.The contract is in the amount of 2000 gallons. The August meeting was set for August 7, 2012 The Plain Fire Department issued a no fireworks on the 4th in Bear Creek due to the drought. Board of Review was held on Thursday June 7,2012 from 6:00 P.M. to 8:00 P.M. or adjournment. There were no concerns. . Chairman to published the letting of the road bids for 2012 and these were opened. sealcoating low bid was by Scott at $15,816.00 per mile. Asphalt low bid was Gasser’s at 104,620.00 per mile. Nachreiner Road was to be improved some during this summer.. 2nd half of the real estate taxes are due as of July 31,2012. The assessment following Board of Review is $56,910,500.00. Surveyor Ted Greenheck brought a driveway application to the board from Margaret Seymore and this was approved. Tim McCluskey has an air-conditioner the town can use for the hot weather. St. Patrick’s was issued a 1 day license for their festival. Were notified of a licensed bartender must be on duty all the time beer is sold. Bills were paid as presented and approved by the board. Motion was made at 9:08 P.M. by Sheila Tafs to adjourn the meeting, 2nd and carried. Chairman McCluskey adjourned the meeting. Recorded this 5th day of July, 2012 by Clerk of Bear Creek Township Mrs. Lawrence (Eileen)Eberle We have been having record breaking heat conditions and severe drought, with the Governor issuing releasing of government lands and farmers allowed to get water from the streams, rivers, etc. A very different summer than usual.

Agenda for August 7,2012 Town Board Meeting of Bear Creek

AGENDA FOR REGULAR MONTHLY MEETING OF BEAR CREEK AUGUST2012 Tuesday August 7, 2012 Call meeting to order Roll Call Minutes to last meeting Treasurer’s report ______1. Don Fleming requests being on the agenda as a rep of the Sauk Ridge Runners trail riders to have a trail ride in Bear Creek. He wants to donate funds to a non-profit organization. He has some concerns of the other trail ride that was accepted ______2. The State School Credit check should come this month. All to be returned to the county for taxes.. ______3. Requests are coming in for absentee ballots, including 1 sent by email to Rome. Joe was here and he showed me how to scan and attach documents. ______4. Roads being done in the township for 2012. Discussion. . ______5. The Chairman compiled papers and reports to get the funds for the culverts.etc. for the Trip Fund . ______6. The IRS contacted the town due to the extra funds Tim has taken out each month and it was accounted differently at IRS. Clerk sent figures and explanation of this account in Bear Creek. ______7. The Recycling Grant papers for 2012 are on the computer. They need to be run off and filled out and sent to the state and district by October 1, 2012. Clerk to complete these and send to perspective departments.. ______8. There will be an election on August 14th. The Fall Primary. We will use a 5 person election board so all are ready for the Presidential Election in November. ______9. The Rural Mutual Insurance Audit was completed .. ______10.The signed propane contract is here. ______11. The State Shared Revenue payment is to come at this time.. ______12. There was a bad storm this month and many trees across roads in the Township. Tim took care of this. ______13. The State Trust Fund contacted the Town on the 2010 account that Tim had put in too much money. It was the $100.00 that he had put in each month before the governor said both had to pay equal, town and employee. This is now rectified and in the account as Tim’s contribution. ______14. .The Clerk wrote answers to questions for the newspaper concerning her job a s Clerk of Bear Creek _____15..A registered letter came in the hearing of a building being changed to commercial for storage. Is this the old chicken house by Harold’s??? ______16. .A survey came fromn Jaquish Surveying concerningWalter Powell land CSM,s.Also with a check for $50.00. ______16. Bills to be paid as presented and approved. ______17. Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Magnan Assessment Town and Country Sanitation US Cellular Alliant Electric Frontier Retirement People’s Community Bank (Fed. With, FICA,Med.) Wisconsin Department of Revenue Dish Network Plain True Value Frontier Phone Bauer/Bindl Limestone River Valley Publishing US Postal Plain Fire Department Town of Washington Fire Any other bills approved by the board

Minutes of June Town Board Meeting of Bear Creek

MINUTES JUNE 7, 2012 The 2012 Board of Review for the Town of Bear Creek was held June 7,2012 at the Bear Creek Town Hall from 6:00 P.M. to 8:00 P.M. Present were Cal Magnan, Assessor; Marty McCluskey, Chairman; Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs, Treasurer ; and Eileen Eberle, Clerk. Also arriving was Tim McCluskey,Patrolman There were no hearings and no contestments of the assessments. We are in compliance with our ratio. The Town Board of the Township of Bear Creek held its regular monthly meeting Thursday June 9, 2011 at the Bear Creek Town Hall with the meeting called to order at 7:30 P.M.by Chairman Marty McCluskey. Present included Harold Emerson and Jeff Scallon Supervisors; Tim McCluskey, Patrolman; Sheila Tafs , Treasurer ; Eric Nachreiner ; and Eileen Eberle, Clerk. The Minutes to the last meeting were read by the Clerk. Motion to approve as read was made by Harold Emerson , 2nd, and carried. The Treasurer’s report was presented by the treasurer. Motion to approve as presented by Jeff Scallon , 2nd , and carried. Road work for 2012 was discussed. Mowing being done and culvert work in township. Road bids will need to be let.. After July 1st Drea’s Bar Licenses will be issued by the end of June for the coming year. Liquor and beer for $200.00. Operator’s licenses for $5.00 each. Pat McCluskey is the owner and it will be issued to him. The Ward Cemetery Report is to be completed and sent to the county. The 2012-2013 propane contract is here and Marty to talk to company... The next town meeting is July 5,2012. The insurance audit to be completed and sent into the company. Primary recall election was held May 8th. Recall election was June 5,2012. The Governor retained his office.. The Quick Books payroll program was paid for in May. The mower payment was made. Frontier tax exempt papers came and need to be completed. The tobacco report needs to be completed and sent to the state. Even if we have no tobacco sales. Eric Nachreiner was present with ocncerns on how close the road is getting to his house and was informed road isn’t moving. Wants it so he can get to his lawn wothout a drop-off.. Bills were paid as presented and approved by the board. Motion to adjourn the meeting at 8:20 P.M. was made by Jeff Scallon , seconded , and carried. Chairman Marty McCluskey adjourned the June 2012 meeting of the board. Recorded this 7th day of June 2012 by the Clerk of Bear Creek Township Mrs. Lawrence (Eileen) Eberle

July 5,2912 meeting of Town Board of Bear Creek

AGENDA JULY 5,2012 8:00 P.M. 1. Call meeting to order 2. Roll call 3. Minutes to last meeting 4 Treasurer’s report ______1. Discussion of the road work to be completed this year. Progress and time line. Bids were published on the roads. ______2. The Quarterly Reports are to be completed at this time and sent to their respective offices. ______3. The Town Board is to be paid at this meeting. ______4. 2nd half of the real estate taxes are due July 31st. ______5. Assessor and Board held Board of Review on June 7 th. There were no concerns.. . ______6. Planning Commission Committee members to be paid at the July meeting if owed. ______7. The Federal Insurance Audit papers for Rural Mutual s have been completed. Clerk completed the audit and submitted the papers and compilations. ______8.The Plain Fire Department made a resolution of NO fireworks permits to be issued in the district due to the drought and fire danger. Over the 4th of July. Many communities canceling their fire works.. ______9. Drea’s Bar Licenses of Liquor and Beer, were issued to Pat McCluskey and published in the papers. Check here and given to the treasurer. . ______10. The assessment after Board of Review is $56,910,500.00 and in compliance. ______11.Our piece of the TSX machine is here and the one of the company needs to be mailed back. ______12. A contract is here on signing up for 2012--2013 winter propane. Given to Marty. Board looking into prices ______13. Managed Forest check came in the amount of $1,239.56. 20% to be returned to the county. ______14. August meeting to be set for Tuesday August 7,2012. ______15. Ted Greenheck brought a driveway application to the board from Margaret Seymore and approved by the Planning Commission. Now to the board. ______16. The fire dues will come and we have to be turn this over to the 2 fire departments. ______17. St. Patrick’s Church applied for a 1 day license. We have to inform them a licensed bar tender needs to be there at all times. How are we going to handle this ? ______18. Any other business to come before the board ************************************************************************ Bills to pay : Tim McCluskey (3 checks) Eileen Eberle Marty McCluskey Harold Emerson Jeff Scallon Sheila Tafs Retirement Fund Alliant Electric Verizon Magnan Assessments Town and Country Sanitation U.S, Cellular People’s Community Bank River Valley Publishing State of Wisconsin Department of Revenue Sauk County Treasurer Frontier FS Spring Green Auto Dish Network Bill’s Small Engines Bindl/Bauer Limestone Sauk County Clerk Plain Fire Department Town of Washington Fire Department Sauk County Highway Department Any other bills approved by the board.

Peck Feed and Grain wants on the June Agenda of Town Meeting :Addendun

Addendum to Regular Monthly Meeting June 7,2012 Mark Peck of Peck Feed and Grain requested being placed on ther June Agenda regarding the possibility of selling the large building they own in the township and if there are restrictictions on the possible usage of this building in the town.

Agenda to Regular Monthly Meeting June 7,2012

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK Thursday June 7,2012 Board of Review from 6:00 P.M. until 8:00 P.M. or until adjournment. 8:00 P.M. Call meeting to order. Roll Call Minutes to last meeting Treasurer’s report Agenda: _______1. Discussion on road work for the summer. Mowing also being done. _______2. Primary Recall Election held May 8th. Recall Election held Tuesday June 5,2012. The election board needs to be paid at this meeting for the Recall Election. _______3. The licenses for Drea’s Bar will be issued the end of June for next year. Clerk will publish notice in paper. _______4. Insurance Audit needs to be completed and sent during this month. This is for Workman’s Comp. and has to be all the wages for May to May , the insurance year. Getting much more precise. _______4. Many election papers are to be taken care of. Absentee ballots have a lot of paper work and tracking of ballots. The state wants the ballots overseas to be faxed or emailed at the August Primary. Several surveys have to be completed online for elections.. _______5. Board of Review was tonight June 7th at 6:00 P.M. Each board member will be paid $40.00 for the 2012 Board of Review. _______6. A bill came from Jim Kast for $687.50 for work on the roads. Being paid tonight. _______7. The propane contract for 2012-2013 winter season is here and to be signed and returned to the company.. We currently have $832.05 credit at the company. _______8. The Ward Cemetery report to the county needs to be completed on the veteran and sent to the county. This is perpetual care of David Ward’s grave, provided by President Abraham Lincoln following those who gave their lives in the Civil War for the Freedoms in our country..Was Sheley contacted on the care of the Ward Cemetery for 2012? _______9. The Quick-Books program was put on the clerk’s credit card billing as May 30th . The cost is $350.00. The clerk also paid for a coffee pot of $30.00 and she is being reimbursed for both of these at this meeting.. _______10. The date for the July meeting has to be set. _______11. Susan Vandergrift was added to the election board to replace Pauline Lins, who is ill. She was trained at the testing of the equipment meeting and worked June 5th. She had previously been on an election board where she lived. She was sworn in on June 3rd. _______12. The sheet came in the housing report for 2012 and the building inspector, given at the last meeting. Harold, is to complete this report. _______13. The clerk sent our stand for the TSX to the company to get repaired. We have a loaner until we get it back. Cost $45.70 to mail. Sent May 14,2012 _______14. The mower payment of $9,537.15 is due at this time and being paid tonight. We will then owe $8560.38 . _______15. The assessor will have a bill for expenses. _______16. The tobacco report needs to be completed for the state, even if we have no sales. _______17. . Any other business approved by the board. ************************************************************************ Bills to pay : Tim McCluskey (3) Eileen Eberle Magnan Assessments Town and Country Sanitation Alliant Electric U.S. Cellular Frontier phone People’s Community Bank (Fed.With,Med.,FICA) Frontier FS State of Wisconsin Department of Revenue Sauk County Clerk (Advertise) Office Market Checks for Board of Review News Publishing Company Plain Kwik Trip Office Market Retirement Fund Sauk County Highway Election Board James Kast Any other bills approved by the board.

May 1,2012 May Meeting at 8:00 P.M.

The May meeting of the Town Board of the Town of Bear Creek will be held at 8:00 P.M. at the Bear Creek Town Hall. The agenda is listed on the next blog. Eileen Eberle, Clerk of Bear Creek

Agenda for Regular Monthly Meeting of Bear Creek

AGENDA FOR REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK 1. Call meeting to order 2. Roll Call 3. Minutes to last meeting 4. Treasurer’s report ________1. Road bids to be discussed .. Sealcoating and asphalt work for 2012 ________2. Report on roads and work to be done ________3. First half of the town insurance is due to Rural Mutual Insurance. ________4. . Board of Review for 2012 will meet June 7,2012 at 6:00 P.M. to 8:00 P.M. or to adjournment at the Town Hall . One time short form published. One time long form to be published at least 15 days before Board of Review _______5. Fire bills need to be paid at this time. 50% of amount needs to be paid to Plain. 75% of amount needs to be paid to Town of Washington. _______6. The Recycling Grant forms were completed and sent to the District Office. This is the 2011 usage report and costs. We will get $1051.64 for recycling in 2011. _______7.There will be a primary recall elexction on May 8th in Bear Creek. We will have public testing on Friday May 4th at 8:30 A.M. at the Bear Creek Town Hall. Published. _______8. Open Book for 2012 was set for May 15th from 4:00 P.M. to 7:00 P.M. at the Bear Creek Town Hall. Only the assessor needs to be there. _______9. The Quick Books program needs to be gotten for the payroll . Clerk puts this on her credit card and gives a bill to the board at the next meeting. _______10. Several people calling for burning permits. Referred to Phyllis. _______11.There will be an election June 5th for the Recall in Wisconsin.. _______12. Proclaim May 1st through May7th as Municipal Clerk’s Week in Bear Creek Township in Wisconsin.. _______13. The Clerk’s and Treasurer’s bond at Statewide Services is due in the amount of $125.00. _______14.The Anti-virus program to protect the Bear Creek programs is due for $39.95. To be paid at this meeting. ________15. The Clerk and Treasurer attended a District Meeting in Monona on April 18th. There has to be a licensed bartender at the church festival all the time beer is being served.. ________16.Sauk County Planning and Zoning are now putting their information on the e-mail. No letters. Also posted on County web page. ________17. General Engineering is adding a fuel surcharge to their bills due to the high cost of gas. _______18-. Any other business to come before the board. ************************************************************************ Bills to pay: Tim McCluskey (3) Eileen Eberle Retirement Alliant Energy US Cellular Frontier Phone Magnan Assessments Town and Country Sanitation People’s Community Bank(Fed,With,,Med.,FICA) State of Wisconsin Withholding Rural Mutual Insurance Plain Fire Department Town of Washington Fire Department Plain Kwik Trip Wisconsin Department of Revenue Statewide Services Spring Green Auto Sauk County Highway Phoenix Anti-Virus Frontier FS Any other bills approved by the board.

Approved minutes to Town Board April 2012 meeting

MINUTES TO REGULAR MONTHLY MEETING OF TOWN OF BEAR CREEK
The Township of Bear Creek held its regular monthly meeting Thursday April 5,
2012 at 8:00 P.M. at the Bear Creek Town Hall with the meeting called to order by
Chairman Marty McCluskey.

Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs,
Treasurer; Tim McCluskey , Patrolman; and Eileen Eberle, Clerk.

Minutes to the last meeting were read. Motion to approve as presented by Jeff
Scallon, 2nd, and carried.

Treasurer’s report was presented .Motion to approve as presented was made by
Harold Emerson, 2nd , and carried..

Spring General Election was Tuesday , with a 5 person board Voter registration
continued. Members were paid at the April meeting. We had 119 voters. .The schools
were each given a complete copy of the poll list with the certification from the township.

Township Annual meeting will be held Tuesday April 10 th . To discuss roads to
complete and any other town business. The day April 6th was set to view the roads .

The Town Board was paid at this meeting.

Meeting changed due to election on Tuesday at the Town Hall..

The Annual Financial Report was run and sent to residents in March. A newsletter
was published and distributed at the election and at the Annual Meeting..

The State Form C was completed and sent to the state by registered letter by March
31,2012.

Lottery Credit checks are due. We only get ours from the county. The county
mails out the others to the schools...

The Recycling Grant papers need to be completed by the clerk this month. These
have to be retrieved online and sent to the district office before April 30, 2012..

Quarterly reports are due now.

Rural Mutual Insurance is due May 1,2012. One half of the yearly payment.

The Wisconsin Town’s Association dues are $399.60 and were paid at this meeting.
List of Town Board sent to the Town’s Association and membership cards to be obtained.

Quik-Book payroll program to be sent for in May .



The next meeting will be May 1st at the Town Hall at 8:00 P.M..

There will be an election in May and 1 in June for the recall of the Governor in
Wisconsin.

The Open Book for Bear Creek is set for May 15th at the Bear Creek Town Hall
from 4:00 P.M. to 7:00 P.M. Assessor called and date set for Board of Review for June
7th from 6:00 P.M. to 8:00 P.M. or to adjournment.

The fire bills need to be paid in May. 1/2 to Plain and 3/4 to Town of
Washington.

The PILT money came and was dispersed.

Untaxed lands reports are complete and to the clerk.

Clerk to purchase a new coffee pot for the town hall.

Recycling of plug in equipment and battery operated equipment is being done April
28th near Plain.

Bills were paid as presented and approved by the board.

Motion to adjourn the meeting was made by 9:10 P..M. by Harold Emerson , 2nd,
and carried. Chairman McCluskey called for adjournment, it was 2nd, and carried.
Meeting was adjourned.

Recorded this 5th day of April 2012 by Clerk of Bear Creek
Mrs. Lawrence (Eileen) Eberle