Monday, April 12, 2010

Approved minutes to March 2010 meeting of Town Board

The Town Board of the Town of Bear Creek held its Audit of the 2009 Clerk’s and Treasurer’s books at 7:30 P.M. at the Bear Creek Town Hall on Tuesday March 2, 2010. This meeting was called to order by Chairman Marty McCluskey.
Present included Harold Emerson and Jeff Scallon, Supervisors ;Sheila Tafs, Treasurer ; Tim McCluskey, Patrolman; and Eileen Eberle, Clerk.
Following the approval of the records, the Clerk’s and Treasurer’s records were signed by the board and recorded for 2009.
The Town Board of the Township of Bear Creek held its regular monthly meeting at the Bear Creek Town Hall Tuesday evening March 2, 2010 with the meeting called to order at 8:00P.M. by Chairman Marty McCluskey.
Present included : Harold Emerson and Jeff Scallon, Supervisors; Sheila Tafs, Treasurer; Tim McCluskey, Patrolman; Ted Greenheck; Dan Fargen , and Eileen Eberle, Clerk.
Minutes to the last meeting were read by the clerk. Motion to approve as read by Harold Emerson , seconded, and carried.
Treasurer’s report was presented by the treasurer. Motion to approve as presented by Jeff Scallon , 2nd, and carried.
The Form C State Report has been completed by the clerk and sent registered mail to the state.
The Township Annual Report for 2009 has been completed by the clerk. These were run and sent to the residents in March. Treasurer ran the labels for these letters.
The April 6th General Election will need a 5 person election board. Clerk to put notice in the papers of the election and the testing of the equipment for election day.The testing will be Saturday April 3rd at 8:00 A.M. at the Town Hall.. The polls will be open from 7:00 A.M. to 8:00 P.M. on election day.
The Township changed its April meeting to Thursday April 8, 2010 at 8:00 P.M. This because of the election on Tuesday. This needs to be published.
The Township Annual Meeting will be held Tuesday April 13 th at 8:00 P.M. at the Bear Creek Town Hall. This needs to be published in the paper .
The board needs to review the roads before the Annual Meeting , if the weather
permits this. This was set for April 12th at 9:00 A.M. .
Dan Fargen was on the agenda for a contract to be signed for the organized trail ride for 2 times in 2010 in Bear Creek. This was approved and signed by the board.
The state housing report needs to be completed and was given to Harold, the building inspector for the township. .
Jerry Whittmann was on the agenda to have his survey map at his residence approved. This is approved, but Jerry wasn’t present.
Fire Audit forms were completed by the clerk and the fire chiefs so we get the fire dues.
Voter registration forms are here and we will continue to complete these at the Spring Elections.
We have 3 trained by the state for the election processes, Phyllis , Judy, and Eileen to be Chief Inspectors. Will get Lucille and Ken trained also in the next 2 years..Clerk is trained but doesn’t work at the elections as a poll worker , only in emergency...
The PILT monies was distributed to the area schools and county..
The Planning Commission is meeting March 16th.
Renewal of the Quick Books Payroll Program needs to be ordered .
The District Town’s Association meetings were held with Eileen, Marty, Harold, Sheila , and Jeff attending.
.The schools were paid for their February payment by February 20th..
The Spring Primary was held February 16th and there were 41 voters.
Eileen attended the District Clerk’s meeting in Fitchburg and the election training in Baraboo
All bids on road projects have to be paid prevailing wages for given areas, a new state law.
Motion to adjourn the meeting was made at 9:17 P.M. by Shelia Tafs , 2nd by Harold , and carried. Chairman McCluskey adjourned the meeting.
Recorded this 2nd day of March 2010 by Clerk of Bear Creek Township
Mrs. Lawrence (Eileen) Eberle

Thursday, April 8, 2010

Agenda to April Regular Meeting

April Town Board Agenda 2010

Tuesday April 8,2010
Call meeting to order.
Roll Call
Minutes to last meeting
Treasurer’s report
_______1. Discussion of the Spring General Election held on Tuesday April
6,2010. 5 person board used as there are several offices being filled .
Also, the continuing voter registration before voting takes time. Testing meeting
of equipment was held Saturday April 3rd at the Town Hall. Checks for
this group to be signed tonight.
_______2. Township Annual 2010 Meeting will be held Tuesday April 13,2010 at the
Bear Creek Town Hall with the meeting to be called to order at 8:00 P.M. The
meeting will discuss the roads to be repaired in 2010 and any other business
pertinent to the meeting. This was published and posted.
_______3.A date was set for the board to view the roads for the spring of 2010,
with the patrolman.. This is April 12th ..
_______4. The Town Board is to be paid at this meeting.
_______5. Meeting changed to Thursday evening due to the election on Tuesday.
_______6. The Planning Commission meetings are continuing at the Town Hall
and Ted Greenheck is on the agenda with a Certified Survey Map for Jeff
Scallon and Dan Kast . Also Marty needs to sign the Certified Survey Original
Map of Jerry Whittman and this will finalize his survey map.
_______7. The Annual Financial Reports for the Township for 2009 were run and
sent to the residents in March. A newsletter was put together and distributed at
the election and sent with taxes. More will be available at the Annual Meeting.
_______8. The State Form C is completed and sent to the state by March 31,2010 and
the clerk sent it registered mail. We have the verified notice of the state
receiving the report.
_______9. Quik Books update for the payroll needs to be sent for and will be here by
April.The cost will be $239.00.
_______10. The quarterly reports are due at this time.
_______11. A claim was made on the insurance. Letter here for the board.
________12. The school districts have to be given a complete roll of the election to each
district. We have to run over 50 sheets of records for each of the 3 districts.
These have to have a certification of the Clerk to be legal. New rules of the
state. This is Ithaca, River Valley, and Weston. Books came for Weston and
Ithaca, and we used those for those districts.
________13. Cal Magnan called and wanted to know if Thursday May 20th would be all
right for Open Book. He also wanted to know if Thursday June 10th would be
all right for Board of Review
________14. A road rating report is due on the town roads is usually due at this time..
________15. Wisconsin Town’s Association dues are due for $364.40 and will be paid
at this meeting. They also need the names , addresses, phone numbers and
offices of each member of the board. Clerk to complete this and send in after
the election on April 6th..
________16. The fire bills are due May 1st. 1/2 for Plain and 3/4 for Town of
Washington .Also fire reports for the state were to be completed by the clerk
and fire-chiefs.
________17.Lottery credit checks are due now. We only get ours anymore. The county
sends the others to the respective places..
________18. The State Recycling Report is to be completed and sent to the State by
April 30,2010. Get these papers online now. Clerk has run these.
________19. The Township Insurance at Rural Mutual is due May 1,2010. The
coverage papers are here.
________20. Untaxed lands reports need to be completed and sent to the state. Are due
June 2,2010. The ones due to the clerk have been received by March
31st. From St. Patrick’s Church.
________21. Any other business approved by the board.
Bills to pay :
Tim McCluskey (3) Eileen Eberle Magnan Assessments
Town and Country Sanitation Alliant Electric U.S. Cellular Verizon
People’ Community Bank(Fed.With,Med.,FICA) Retirement Fund Sheila Tafs
State of Wisconsin Department of Revenue Lucille Brice Judy Brassington
Marty McCluskey Harold Emerson Jeff Scallon Phyllis Meister Ken Blum
Planning Commission checks to committee (5) Sauk County Highway Department
FS Frontier Wisconsin Town’s Association dues Dish Network Spring Green Auto Any other bills approved by the board .

2010 Agenda for Annual Meeting


April 13 ,2010
1.Appoint Chairman of the 2010 Annual Meeting
2. Call meeting to order Take roll call
3. Minutes to last annual meeting. (Can be dispensed )
4. Reading and reviewing the Annual Report for 2009. Look over. Any comments.
(Can be dispensed)
5. Discussion and decisions on the roads to be improved in 2010
6. Discussion of times of the Open Book May 20 , 2010.
7. Discussion of times of the Board of Review for 2010 . June 10,2010.
8. Any other business brought before the board pertinent to the Town Annual
Meeting. .
9. Set the 2011Annual Meeting.
10. Motion to adjourn the 2010 Annual Meeting